In our newsletter of September 14, 2021, we briefly introduced that the Companies Registry (CR) in Hong Kong has announced the launch of the new inspection regime. The new inspection regime is designed to protect the personal data from misuse while also ensuring transparency and allowing the public to inspect the Register. Phase 1 came into operation on 23 August 2021 and Phase 2 will be implemented with effect from 24 October 2022.
Under Phase 2 of the new inspection regime, usual residential addresses (URAs) and full identification numbers (IDNs) (collectively named as “Protected Information”) on the Index of Directors on the Companies Register will be replaced with correspondence addresses and partial identification numbers for public inspection. Protected Information contained in documents filed for registration after commencement of this phase will not be provided for public inspection. “Specified persons” could apply to the Companies Registry for access to Protected Information of directors and other persons.
The address of the company’s registered office is to be regarded as the correspondence address of a director (including a reserve director) until whichever is the earlier of the following:
If immediately before the commencement of Phase 2:
the company is required to deliver to the Registrar a notice in relation to the director’s correspondence address within 15 days after the commencement of Phase 2.
Specified persons include:
Major changes to the specified forms
The major changes include the revision of the relevant parts to facilitate the reporting of correspondence address of directors and partial identification numbers of directors, company secretaries and other individuals. A “PI-sheet” is also added to the specified forms for reporting Protected Information of each of those individuals. Protected Information reported in the “PI-sheet” will not be made available on the Companies Register for public inspection, except for specified application to the Registrar.
What we can help
Update your company’s documents that submitted to the Companies Registry:
For more information, please contact Ms. Vincy Cheung at email@example.com